Privacy Policy

1. Privacy Policy

This Privacy Notice explains how World Conference, a division of UK Education Consultancy Services Ltd, (Company Number 10459935 Registered in England) processes your personal information and your rights in relation to the personal information. Our policy takes into account the Data Protection Act 1998 (the Act) and, with effect from 25 May 2018, the General Data Protection Regulation (GDPR).

1.1 How we collect your personal information

1.1.1 Information which you provide to us

This information is generally provided by you when you

1. Fill in forms on our website or our apps, for example to register for conferences/events, to sign up for a mailing list, make an application for employment, add to comments section, complete surveys or testimonials and/or request any information from us.

2. Communicate with us by post, telephone, fax, email, social media etc The information you give may include biographical information (your name, title, date of birth, age and gender, academic institution, affiliation, job title, subject specialism), contact information (email address, mailing address, telephone number) and financial or credit card details.

1.1.2 Information we collect about you

We do not collect any details of your browsing on our websites. Please see our Cookie Policy. You can disable cookies through your web browser’s settings and still access our websites.

1.1.3 Information from other sources

Data analysis partner such as Google who analyse visits to our websites and apps. This includes browser type, browsing behavior, type of device, geographical location (only country). This does not include any personal information of the website visitor.

1.2 How we use your information

1.2.1 When you register for conferences or meetings or events, your information which you submit is stored on the open source web-based conference management system ‘Open Conference Systems’ ( of Simon Fraser University, British Columbia, Canada.

We use this information for delegate registration, accommodation booking (if applicable), Visa letter (if applicable), Expenses payments, Conferences/meetings/events planning and conference e-newsletter subscription.

1.2.2 When you fill out ‘Work with Us’ or ‘Contact’ Us forms on our website; the personal information submitted by you is used solely for the purpose for which the form was filled.

1.2.3 Photographing

We might take photographs and/or videos during conference, meeting, event etc. which might be used on our website, printed material, conference records etc. If any image or video is circulated for marketing purposes, you have the right to request that photo/video to be removed by sending us an email to

1.3 Sharing your information with third parties

1.3.1 When you register for conferences or meetings or events your information which you submit is stored on the open source web-based conference management system ‘Open Conference Systems’ ( Simon Fraser University, British Columbia, Canada.

1.3.2 If you agree, we share your personal data with any Third party and we pass your personal information only and exclusively to companies which are working with us to arrange and deliver services which you require like event registration, membership, venue logistics, bookings, catering, airlines, hotels, website editors, printers etc.

By not agreeing to allow us to share data with appropriate third-party suppliers, it will be impossible for us to deal with your individual registration and associated bookings and/or services to this event.

1.3.3 We do not disclose or share your personal information for marketing purposes to any company outside the ones which are working with us for planning the event.

1.4 Transfer outside the European Economic Area (EEA)

We do not transfer personal information to any third party within or outside the European Economic Area (EEA).

1.5 How long do we keep your information

We retain information for the period of event registration or membership which you have chosen until immediately after the event has been finalized or is necessary for financial requirement or our legal purposes or our legitimate interests.

You have the right to withdraw consent at anytime to erase, restrict use of or modify your individual data from our records by sending us email request to

To receive information that we hold about you, an email request should be sent to

1.6 Your rights in respect of your personal information

Data protection legislation gives you a number of rights to protect you against an organisation mishandling your personal information.

1.6.1 Under the Data protection Act you have the following rights

a) to obtain access to, and copies of, the personal information that we hold about you;
b) to require that we cease processing your personal information if the processing is causing you damage or distress; and
c) to require us not to send you marketing communications.

1.6.2 With effect from 25 May 2018 after GDPR, you have the following additional rights

a) To request that we erase your personal data;
b) To request that we restrict our data processing activities in relation to your personal data; c) To receive from us the personal data we hold about you, which you have provided to us, in a reasonable format specified by you, including for the purpose of transmitting that personal data to another data controller; and
d) To require us to correct the personal data we hold about you if it is incorrect.

Please note that the above rights are not absolute, and requests may be refused where exceptions apply.

1.7 Contact us

If you have any comments, questions or concerns about anything you have read on this page or you are concerned how your personal information has been handled by World Conference, a division of UK Education Consultancy Services Ltd. you can contact us at

1.8 Referral to the UK Information Commissioner

If you are an EU Citizen and are not satisfied with how we are processing your personal data, you can refer us to the Information Commissioner. You can find out more about your rights under data protection legislation from the Information Commissioner's Office website available at:

1.9 Changes in our Privacy Policy

If we make changes to this policy we will detail them on this page. If it is appropriate we may provide you with details by email; we suggest that you regularly visit this page to see any changes or updates to this policy.

Page last updated May 21, 2019

© , World Conference. A division of UK EPC LTD (formerly UK Education Consultancy Services Ltd.)
Company Number 10459935. Registered in England.
® Registered with UK Intellectual Property Organisation (UKIPO) vide Trade mark numbers UK00003294186 and UK00003285668.

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